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Department of
SOCIAL SERVICES

Community Care Licensing


FACILITY EVALUATION REPORT

Facility Number: 197411212
Report Date: 06/29/2023
Date Signed: 06/29/2023 03:47:03 PM

Document Has Been Signed on 06/29/2023 03:47 PM - It Cannot Be Edited

STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY

FACILITY EVALUATION REPORT		CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
COMMUNITY CARE LICENSING DIVISION
EL SEGUNDO CC NORTH, 300 CONTINENTAL BLVD. STE 290A
EL SEGUNDO, CA 90245
FACILITY NAME:TUTOR TIME LEARNING CENTERFACILITY NUMBER:
197411212
ADMINISTRATOR:CHERYL GARTSMANFACILITY TYPE:
830
ADDRESS:5855 DE SOTO AVENUETELEPHONE:
(818) 710-1677
CITY:WOODLAND HILLSSTATE: CAZIP CODE:
91367
CAPACITY: 48TOTAL ENROLLED CHILDREN: 48CENSUS: 8DATE:
06/29/2023
TYPE OF VISIT:Case Management - OtherUNANNOUNCEDTIME BEGAN:
01:30 PM
MET WITH:TIME COMPLETED:
04:05 PM
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On 06/29/23 at 8:04 AM, Antonio Almanza, Licensing Program Analyst (LPA),conducted an unannounced Case Management Visit. LPA met with Cheryl Gartsman, Director and explained the purpose of the site visit. During today’s visit there were 8 infant children and 2 adults providing care and supervision to children in care.

On 06/15/23 at 8:53 AM, Antonio Almanza, Licensing Program Analysts (LPA), was at the licensed Combination Center (Infant, Preschool, and School-age) conducting an unannounced visit. LPA toured the facility unescorted due to the director Cheryl Gartsman, assisting the infant classrooms as part of the ratio. Infant child ratios are 4 to 1.

- At 8:59 AM, the Director came out of Room 1 with 1 infant and took the infant to Room 5.


- At 8:59 AM, LPA observed Staff 1 (S1) and Staff (S2) with 8 infants in Room 1.
- At 9:13 AM, LPA observed the Director in front of the preschool office with 3 infants in the “Buggy”.
- At 9:14 AM, LPA observed 4 infants in Room 5 with Staff 3 (S3).
- At 9:29 AM, LPA observed 4 infants in the buggy with the Director, one additional infant arrived increasing the number of infants to 4.
- At 9:38 AM, LPA observed the Director and staff 3 in room 5 with 8 infants.
- At 9:40 AM, LPA observed S1 and S2 with 10 Infants. According to the Face-to-Name, at 8:43 AM 2 infants arrived putting room 1 out of ratio, 10 infants to 2 staff.
- At 9:43 AM, LPA observed Staff 3, Staff 4, and Director with 8 infants in room 5.
- At 9:54 AM, Director went into Room 1 to assist as there were 10 infants and 2 staff, complying with the ratios required.
- At 10:52 AM, Staff 5 (S5) arrived at the combination center and Staff 6 (S6) went to room 1 to relieve the Director.
- At 10:53 AM, the Director was now available to interact with LPA Almanza as required by regulations.
SUPERVISORS NAME: Betty Bell
LICENSING EVALUATOR NAME: Antonio Almanza
LICENSING EVALUATOR SIGNATURE: DATE: 06/29/2023
I acknowledge receipt of this form and understand my licensing appeal rights as explained and received.
FACILITY REPRESENTATIVE SIGNATURE: DATE: 06/29/2023
This report must be available at Child Care and Group Home facilities for public review for 3 years.

LIC809 (FAS) - (06/04)
Page: 1 of 4
STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY

FACILITY EVALUATION REPORT (Cont)		CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
COMMUNITY CARE LICENSING DIVISION
EL SEGUNDO CC NORTH, 300 CONTINENTAL BLVD. STE 290A
EL SEGUNDO, CA 90245
FACILITY NAME: TUTOR TIME LEARNING CENTER
FACILITY NUMBER: 197411212
VISIT DATE: 06/29/2023
NARRATIVE
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On 06/15/23, according to the Face-to-Name Transition sheet, the Infant classroom 1 was out of ratio from 8:43 AM to 9:54 AM. The Director had to assist in the infant classrooms from 8:59 AM until 10:52 AM because the infant and preschool did not have sufficient teachers to meet minimum ratio requirements and there was no other staff that could provide assistance in the classrooms. During this time the facility continued to accept children and there were no staff at the front desk to direct parents to their children’s classrooms. The combination center did not have any staff available that could relive a teacher from their respective classrooms if for any reason they had to step out. The Director informed LPA Almanza that Staff 5 had called in and would come to work as soon as S5 was available but could not provide an exact time.

On 06/15/23 at 9:13 AM, LPA observed the Director with 3 infants inside the Buggy, in front of the Directors office. The director was greeting parents and directing children to their classrooms. At 9:29 AM LPA observed 4 infants in the buggy. At 9:38 AM, LPA observed the Director in room 5 with Staff 12 and 8 infants, Director stated they had been in the room for 5 or 6 minutes.

On 06/14/23 t at 7:36 AM, LPA entered the combination center to conduct an unannounced sit visit. Upon arrival, LPA observed Staff 5 and 3 infants sitting in the infant “Buggy” located in the lobby between the Directors office and the front desk. According to the Face to Name sign in sheet, the 3 infants arrived between 6:37 AM and 7:24 AM and were taken into their classroom after LPA arrived. LPA observed staff 5 greeting parents in the lobby and directing them to their children’s classrooms.

Staff 5, 11 and 12 are reporting that during drop off, infant children are placed in the buggy located in the lobby. At 8:00 AM, infant children are picked up from the buggy and taken to their classrooms, LPA Almanza discovered that this is a regular occurrence.

During todays visit 06/29/23 at 8:04 AM, upon arrival to the facility LPA observed 4 infant children in the Buggy with the Director and Assistant Director. The Director stated that they are allowed to keep infant children for 20 minutes at a time in the buggy. Assistant Director stated that infants had just arrive and had not been long in the buggy. LPA asked for the Face-To-Name transition sheet and Assistant Director stated it was in the classroom and that she had just relived Staff 1 who was supervising infants. Upon reviewing the Face-To-Name, LPA observed that Child 1 arrived at 6:45 AM, Child 2 arrived at 7:40 AM, and Child 3 and 4 arrived at 7:56 AM. LPA Interviewed staff 1 who reported that she was supervising the infant children and that as they arrived they were placed on the buggy. Page 2 of 3

SUPERVISORS NAME: Betty Bell
LICENSING EVALUATOR NAME: Antonio Almanza
LICENSING EVALUATOR SIGNATURE:

DATE: 06/29/2023
I acknowledge receipt of this form and understand my licensing appeal rights as explained and received.
FACILITY REPRESENTATIVE SIGNATURE:

DATE: 06/29/2023
LIC809 (FAS) - (06/04)
Page: 2 of 4
STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY

FACILITY EVALUATION REPORT (Cont)		CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
COMMUNITY CARE LICENSING DIVISION
EL SEGUNDO CC NORTH, 300 CONTINENTAL BLVD. STE 290A
EL SEGUNDO, CA 90245
FACILITY NAME: TUTOR TIME LEARNING CENTER
FACILITY NUMBER: 197411212
VISIT DATE: 06/29/2023
NARRATIVE
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The purpose of he infant “buggy” is to transport infant children in the facility. Infant children are being placed in the buggy to allow staff to supervise infants while conducting other activities in the lobby.

Two Type B Violation are being cited, under California code of Regulations, Title 22, Division 12 & Chapter 1, on the attached LIC809D.

A notice of site visit was given and must remain posted for 30 days. Exit interview conducted and report was reviewed with the facility representative Cheryl Gartsman.






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SUPERVISORS NAME: Betty Bell
LICENSING EVALUATOR NAME: Antonio Almanza
LICENSING EVALUATOR SIGNATURE:

DATE: 06/29/2023
I acknowledge receipt of this form and understand my licensing appeal rights as explained and received.
FACILITY REPRESENTATIVE SIGNATURE:

DATE: 06/29/2023
LIC809 (FAS) - (06/04)
Page: 3 of 4
Document Has Been Signed on 06/29/2023 03:47 PM - It Cannot Be Edited


Created By: Antonio Almanza On 06/29/2023 at 12:05 PM
Link to Parent Document Below:
STATE OF CALIFORNIA - HEALTH AND HUMAN SERVICES AGENCY

FACILITY EVALUATION REPORT (Cont)		CALIFORNIA DEPARTMENT OF SOCIAL SERVICES
COMMUNITY CARE LICENSING DIVISION
, 300 CONTINENTAL BLVD. STE 290A
EL SEGUNDO, CA 90245

FACILITY NAME: TUTOR TIME LEARNING CENTER
FACILITY NUMBER: 197411212

DEFICIENCY INFORMATION FOR THIS PAGE:
VISIT DATE: 06/29/2023
Deficiency Type
POC Due Date /
Section Number
DEFICIENCIES
PLAN OF CORRECTIONS(POCs)
Type B
07/14/2023
Section Cited
CCR
101416.5(b)

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Staff-Infant Ratio, There shall be a ratio of one teacher for every four infants in attendance.

This requirement is not met as evidenced by:
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Director agrees to provide written plan of how the facility will maintain ratios during hours of operation at all times.
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Based on observation, interview, and record review, on 06/15/23 the Infant classroom 1 was out of ratio from 8:43 AM to 9:54 AM, which poses a potential Health or Safety, or personal rights risk to persons in care.
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Type B
07/14/2023
Section Cited
CCR101223(a)(2)

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Personal Rights, To be accorded safe, healthful and comfortable accommodations, furnishings and equipment to meet his/her needs.

This requirement is not met as evidenced by:
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Director will provide Staff with memo instructing them of when the buggy may be used for transportation purposes. Staff will sign off and Director will provide LPA copy of memo with signatures.
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Based on observation, interview, and record review, Infant children are being placed in the buggy to allow staff to supervise infants while conducting other activities in the lobby which is not the intended purpose of the buggy, and poses a potential Health or Safety, or personal rights risk to persons in care.

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Failure to correct the cited deficiency(ies), on or before the Plan of Correction (POC) due date, may result in a civil penalty assessment.
SUPERVISOR'S NAME:Betty Bell
LICENSING EVALUATOR NAME:Antonio Almanza
LICENSING EVALUATOR SIGNATURE:
DATE: 06/29/2023
I acknowledge receipt of this form and understand my appeal rights as explained and received.
FACILITY REPRESENTATIVE SIGNATURE:
DATE: 06/29/2023


LIC809 (FAS) - (06/04)
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